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Question for software developers: how do you organize your To Do list at work?

I’m asking because I’m wondering if there’s a more efficient way for me to handle my notes at work. Currently I just use a txt file in Notepad++. I use this file to track all of the stuff I have to do, such as tasks for stories I’m working on, next steps for projects, discussions I need to follow up on, questions and ideas I want to bring up, etc. The way I organize the document works pretty well for me, but I’m just curious how other people do it.

art ,
@art@lemmy.world avatar

Same but s/Notepad++/nvim/g. I use a markdown-like list system.


<span style="color:#323232;">+ [X] Task One
</span><span style="color:#323232;">+ [ ] Task Two
</span><span style="color:#323232;">+ [ ] Task Three
</span><span style="color:#323232;">+ [X] Task Four
</span><span style="color:#323232;">+ [ ] Task Five
</span>
cyborganism ,

Tickets and Microsoft ToDo, which you can install a an “app” via edge browser and have it in its own window.

NekoKamiGuru ,
@NekoKamiGuru@ttrpg.network avatar

I work off a ticket system , Every morning I pick a ticket that looks like it is something I know how to solve and I work on it , at lunch I talk to coworkers about my task for the day and get their input and in turn I give my input to their tasks , then with luck I have the problem solved by 5pm when I go home for the day. I might continue to work on the ticket the next day or I might update the ticket as solved or unsolved (with my notes appended to help the next person if I am genuinely stumped) as appropriate.

skip0110 ,
@skip0110@lemm.ee avatar

Wow. Many people have digital methods. I create jira tickets because it’s required but my actual work list I follow is handwritten in a notebook. When it gets more than 50% completed I copy the incomplete items onto a new page.

JoeClu ,
@JoeClu@lemmy.world avatar

Todo.txt plain text file. Use Vim. Date and todo statement. Sometimes more for explanations. I never delete anything in it; just make an X next to todo’s I’ve completed. File goes back many years. I can easily search for something I did a long time ago.

And then there’s MS OneNote for capturing howto’s, quick script one-liners, cheat sheets, diagrams, notes on various industry interfaces, etc.

Then there’s SCM for bug, feature, and track tasking.

And usually notepad paper and pen for meetings, which if there are todo’s, go into my electronic todos.txt file.

TitanLaGrange , (edited )

I use a cheap paper notebook, like 5x8 inch size. Each day, first thing when I start work, I write the date at the top of the next blank page, copy the items from the previous page that are not done, and add new items at the bottom of the list as they come up. Tasks I haven’t started have a blank box next to them, tasks I’ve started get a half-filled box, and finished items get a filled box. Anything that moves from one day to the next that hasn’t been started gets a digit in the box that increases by one each day. If the number gets to 10 I cross the item off as cancelled. When I’m picking a new task I try to prioritize some the tasks with higher numbers.

If I need to take notes I’ll use nearby blank space, sometimes a facing page. Generally I keep notes very short, long details go into whatever ticketing system we’re using with the ticket number in my notebook so I can find it again. There are a few other habits I use that are generally in line with the Getting Things Done (GTD) productivity techniques, like simple flags for what sort of action I can take on the item (completable (about half a day or less), needs more info, needs decomposition (more than half a day of work)), with the notable difference that I don’t make any effort to ‘capture everything’. I load-shed aggressively and early, which is in-line with the way I want to live my life.

Mostly I don’t keep very many active tasks, so it’s rare that I have to cancel items. If my list is getting long I stop putting new items on it and just tell people I’m too busy to accept new stuff. I used to try to track more stuff, but I learned that just meant I ended up with lots of notes about stuff that I never had time to do, so I quite wasting my time tracking them.

When the notebook is full I put it on the shelf and get a new one.

I keep the notebook next to me on my desk. If someone asks me for something I check the book, if it looks like I’ve got time, I add it to the book. When I go to a meeting, I take it with me. If I don’t happen to have it I usually remember what’s on the current page because I just wrote it there that morning.

It’s low-tech, and I like it that way. Partly because I like to find nice pens to write with.

jecxjo , (edited )
@jecxjo@midwest.social avatar

I use todo.txt format, created my own cli github.com/jecxjo/todo.hs

I set up tasks with priorities:

  • A: tasks i am doing now/today
  • B: tasks i am planning on soing this week
  • C: tasks that need to be done but aren’t high priority
  • D: tasks I delete if not done by the end of the month

I make sure all my tasks have a +ProjectName and if i have to deal with a @SpecificService or @EmployeeName i note that. I will also add in things like jira:StoryNumber or other data.

Due dates are rare, only when there is a hard stop. End of a sprint is not a hard stop. If i need to remind someone I’ll use due date and @Reminder

100% of the time all tasks go in my list. Nothing is left for me to remember. It goes into my list before it ends up in a Jira ticket or Conflience page. Remind me first, everyone else second.

First thing in the morning i process my list. Move tasks to A. End of the week at the end of the month I delete all the D tasks.

As for notes, i use vimwiki with automation to compile into html when files are written. I’ve also setup coworkers with an automated process using pandoc to go from markdown to html. Then i have a little a bookmark on my browser to pull it all up nice and pretty. I’ll post the scripts later, not at my computer.

Daily diary entry made every morning when i do my todo list prep, entry for each meeting. Add notes during meetings and links or other details when looking for solutions to problems.

Bomon ,

I’m using Logseq. It’s a great tool to document things and connect information that belongs together. If tasks need additional details, I simply link them to corresponding resources or tags. Additionally I set up Syncthing to synchronize everything across all my devices (desktop and mobile). Takes some time to get used to, but I don’t want to miss it anymore.

proycon ,
@proycon@lemmy.world avatar

I’m using todo.txt, which is a basic plain text file following a simple syntax. I added various extensions to work with this: todo.txt-more, which does things like:

  • make things accessible through a simple menu (dmenu/bemenu/rofi) system.
  • time tracking functions
  • synchronisation with github issues and/or e-mail
MajorHavoc ,

Thanks for sharing. Dmenu integration would be a killer feature for me. I’ll look into todo.txt again. Very cool. Thanks!

MajorHavoc , (edited )

I used a lot of the tools mentioned here, and there some great recommendations!

For me, it’s hard to beat a Markdown file for versatility.

I combine mine with a keyboard shortcut dedicated to opening it my preferred text editor.

treeofnik ,
@treeofnik@discuss.online avatar

I use notion which by default has a task list, kanban style board to manage each task. This way I can keep track of things I need to do eventually, things I’m currently working on, and stuff I’ve finished but might want to keep around for reference later.

Nibodhika ,

I used to use org-mode, then switched to markdown for compatibility across things, currently I use taskwarrior for tasks and quick temporary notes, and markdown for knowledge bases, although I’m looking into Notion instead of Markdown.

Amazed no one else mentioned taskwarrior since it’s made especially for tasks, and should be very easy for programmers since it’s CLI and very intuitive to do things and I usually have one terminal window open anyways.

MajorHavoc ,

Taskwarrior is fantastic.

derrg ,
@derrg@yiffit.net avatar

A bit basic, but I have a TODO.md in my documents folder that I keep up to date. Markdown so I have an easier time formatting links to websites or other relevant documents.

Potatos_are_not_friends ,

Basic but works.

After 15 years and countless software, I keep returning to trusty markdown for daily organization.

treadful ,
@treadful@lemmy.zip avatar

There’s literally dozens of us.

Shatter ,

Combination of Jira tickets and Obsidian.

caspian ,

+1 for Obsidian! Great for notes and the kanban plugin makes it perfect for tracking tasks. The kanban board items also support markdown so you can quickly add lists and various formatting to your work items

Hobbes , (edited )

A mix of Obsidian for myself and OneNote for team stuff because it’s what they all use.

I might try orgmode now because I prefer to procrastinate with new things rather than doing work, especially when it is organization related because then I can tell myself there will be a net gain in work productivity.

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